4) Employee PA interview where the manager meets with the appraisee for an hour to discuss the manager's appraisal, the subordinate's self-appraisal, and how to improve.
On the other side of the desk, the appraisee tends to selectively hide potentially damaging information that could hurt his being judged highly but tends to openly state weaknesses that could be rectified when the appraiser is acting as a counselor.
The typical conflicting appraiser PA goals of guiding and judging cause the skeptical appraisee to withhold information and resist suggestions or demands by the evaluator for the evaluatee to establish certain goals.
Delays might cloak lies because the appraisee
might not remember all of his/her performance from the past year.
Check that the questions are phrased to elicit a descriptive, rather than a judgmental, response, as the former is less likely to give offence and more likely to provide information for the appraisee
to act upon.
get the appraisee to prepare an assessment of how well the last objectives were achieved, and what the next year's objectives should be
ask the appraisee to reflect on the value and practical application of any training or development activities which took place during the past year
Don't sit the appraisee in front of your desk if you can avoid it--sit in chairs without a barrier.
Otherwise, how well appraiser and appraisee may know each other and work together should provide some gauge for required levels of formality, and the admissibility of relaxing banter:
Thorough preparation by the appraisee (and appraiser)
An appraisee should be allowed reasonable time to prepare.
It is good practice for the appraiser to ask the appraisee to summarise the agreed action points and plans from the discussion.
Thorough preparation on the part of both appraiser and appraisee.
The removal, before the discussion, by the appraiser of potential appraisee doubts, fears or anxieties.
Inform the appraisee of any work to prepare in advance such as identifying his/her own strengths and achievements, and weaknesses and failures, over the past year.